January 11, 2011 Minutes

January 11, 2011

Hudson Area Public Library District

Board of Trustees Meeting

104 W. Pearl Street

Hudson, IL 61748

Call to Order and Review of Previous Minutes

The Hudson Area Public Library board meeting was called to order by President

Judy Lampert at 6:31 P.M.  Board Trustees Anne Colloton, Dee Hinrichsen, Margaret Wolf, Eric Cash, Stacy Shane and Laura Haas were present. Library Director Kari Garman was also present.  The minutes of the previous meeting were read and approved, so moved by Haas.

Library Director's Report

Garman noted the Library received the monies from the Per Capita grant of $3,047.98.  These monies will be designated for the children's area, staff travel and development. Sarah McCoy has submitted her notice to Garman as she is moving to Moline; Aleigh Day will pick up some of McCoy's hours.  Tot Time for February and May will be cancelled for now.  The December programs at the library went well; the Board also discussed the Youth Director's report and youth services activities.

Secretary's Report

Shane reviewed the interest rates for IMRF in 2010 and 2011.  She noted that if the rate of return on the investment is greater than 7.5, than our contribution to the retirement fund will be enough; she is concerned that if it is not greater, the library payments will increase.  Shane will continue to look into this.  Shane also noted that three candidates have filed for election to the library board.

Treasurer's Report

Haas noted that the 2009-2010 comptroller report was filed.  The Board remains aware of  the discrepancy between the amount of funds required versus funds appropriated for the line item of Maintenance and Repair for this fiscal year.  It is possible to move money from one line item to another if the library needs require this at a later date.

President's Report

Lampert and Garman discussed the remote possibility of an intern for the Hudson History Room (HHR).  Lampert notes that Aleigh Day may be able to work in the HHR as artifacts need to be catalogued and the books that are on Past Perfect, the database containing items in the Hudson History Room, are not connected to RSA.  The Board discussed the concern of Day's hours and how it relates to the library's requirement to fund IMRF for employees working more than part time.  Cash also noted that age is a factor.  Shane will look into this.

Old Business

Garman received several quotes for painting needed for the ceiling and pillars in the children's area and the library's entryway.  The Board supported her recommendation for Steve Collins to accomplish the painting.  Wolf moved and Shane seconded the motion. Garman also received fire alarm quotes.  She contacted Rep. Sommers office and checked with the Fire Marshal of Illinois. There is no legislation pending at this time about fire alarm equipment requirements.  The Board tabled purchase of a new fire alarm system.  We will continue to discuss what we will require.  Garman will renew the contract we hold with Alert Signal and Control to maintain the system we have for response if there is a problem.

The Board also approved Director Garman's recommendations to maintain the salary limits for the library employees from 2010/2011 for 2011/2012.  These take into account the change in minimum wage.  Haas so moved and Hinrichsen seconded the motion.

New Business

The Board reviewed Chapter Two, Governance and Administration from "Serving Our Public."

The Board reviewed the Goals with Objectives developed by Director Garman for the 2010/2011 fiscal year.

The Board developed a timeline to review the HAPLD's Long Range Plan. In February, the Board hopes to review all objectives highlighted during the November meeting, the Mission Statement and the Technology Plan Goals.  In March the Board will look at the objectives in terms of the 2010 Library Survey and by April, be ready to examine the cost feasibility of the developed long range plans. 

The meeting was adjourned at 8:20 PM.

Anne Colloton, recording secretary