February 9, 2010 Minutes

February 9, 2010

Hudson Area Public Library District

Board of Trustees Meeting

104 W. Pearl Street

Hudson, IL 61748

 

Call to Order and Review of Previous Minutes

 

The Hudson Area Public Library board meeting was called to order by President Judy Lampert at 6:35 PM.   Board Trustees Stacy Shane, Laura Haas, Anne Colloton, Margaret Wolf and Dee Hinrichsen were present.  Eric Cash arrived a few minutes later. Stacy Shane moved that the minutes of the January meeting be accepted after one correction was noted.

 

No Library Directors Report. 

The board reviewed reports from Rhonda and Joanna on the Library activities.

 

Secretary’s Report

Shane has continued to discuss with IMRF representatives the HAPLD’s options as pertaining to IMRF. She reported that we are never really fully funded in the retirement fund because it is based on market fluctuations.  It seems right now that because we have an employee and a previous employee invested, HAPLD cannot pull out of IMRF. 

 

Treasurer’s Report

Haas reported that we need to pay the safety deposit box rent at Illini bank.  We received a donation of $500.00 from Don Craig in his sister’s name.  These funds have not been appropriated yet.  Haas is monitoring the status of the CDs.

 

 New Business

-Rhonda and Joanna are working many hours to support the library during this time of transition.  The Board sincerely appreciates the dedication and extra hours logged by Rhonda and Joanna.

-A new plaque will be purchased to put on the names of people contributing to the library as the previous Building fund plaque is now full.

-The Board discussed the upcoming mortgage payment renegotiation due at the end of the summer 2010.  Possible sources of funds are the monies from the Hamm estate donation.   “Special funds” can be used for mortgage payments.  Eric Cash volunteered to talk to the Illini bank branch manager about our options for the mortgage renegotiation.

-The alarm system at the library has been malfunctioning.  The battery needed changing.

-After a brief discussion, Cash moved that the lawn maintenance contract be supplied by LKM lawn care and the Board approved.

 

Old Business

-Wolf noted that the second installment payment has been made to the Gates Foundation Grant.  The Library received donations from Gary Weirman of $300.00 in memory of his mother and father, the Lake Bloomington Association contributed $300.00 and Laura Haas, through her volunteer efforts contributed $500.00 donated by the State Farm Good Neighbor Grant. 

-Upcoming fundraising opportunities will be the May book Sale and the ongoing Lobby book sale.

-Hinrichsen and Lampert attended the “175^th Anniversary of Hudson” meeting.   The anniversary celebration will be held July 9, 2011.  There will be a dedication ceremony at the library.  The Arcadia Publishing company reported that the book proposal looks positive and it will potentially be published through the Images of America series.

-We received the requirements for what records need to be retained and what records may be disposed of from the Illinois state Records Management of State Archives.  The Board will wait for the new library director to take action on these requirements.

 

The Board moved into Closed Session at 7:15 to discuss the upcoming interviews with candidates for the library director position.  The meeting was adjourned at 8:00 PM.

 

Anne Dull Colloton, recording secretary